Illinois Certification

A Illinois certification is an authenticated document for use in non-member states of the Hague Convention. The Illinois Secretary of State - Business Services Department will authenticate the signature or notarization for the document’s use abroad.

You must request a certificate with the Illinois Secretary of State in person at the Springfield or Chicago office, or by mail to the Springfield office only. Submit the original notarized or certified document, contact information, and the foreign country in which the certification will be used, and the state will issue the certification.

The statutory fee is $2 per document certification.

NOTE: Illinois uses the same term, “Certificate of Authority,” for authentications AND foreign entities registering in Illinois. If you are expanding your business to Illinois, and need to obtain a Certificate of Authority as a Foreign Entity, make sure you are applying for the correct document.

Illinois has the authority to authenticate a document only if it was issued in Illinois. If the document was issued by another state, or at the federal level, you must contact the appropriate state or federal agency.

Illinois requires the original certified or notarized document to issue the certification.

What is the contact information for the state?

Illinois Secretary of State - Business Services Department

Physical Address:
69 W. Washington St., Ste. 1240
Chicago, IL 60602


Mailing Address:
501 S. Second St., Rm. 350
Springfield, IL 62756

Phone: 217-782-6961

Website: http://www.cyberdriveillinois.com/departments/business_services/home.html
Name Search: http://www.ilsos.gov/corporatellc/
Forms: http://www.cyberdriveillinois.com/publications/business_services/
Online Filing: https://www.cyberdriveillinois.com/departments/business_services/business_not-for-profit/home.html

FAQs

What is a certification?

Before transacting business in many countries abroad, you may be required to obtain authentication of corporate documents, including Articles of Incorporation, Evidence of Merger, and other filings.

Certification is a type of authentication used for those countries that do not participate in the Hague Convention. Countries that do participate in the Hague Convention use the term "apostille." Certification is subject to additional review by the United States Department of State or by the embassy of the destination country.

Which countries accept certified documents?

Please visit the link below provided by the Hague Conference on Private International Law. Member nations accept apostille documents, whereas non-member states accept certification documents.

http://www.hcch.net/index_en.php?act=conventions.status&cid=41

Apostille vs. certification?

Apostilles are used for those countries that participate in the Hague Convention. For those countries that do not participate, a certification will be used instead of an apostille. Certification, also known as "authentication," often requires additional review by the United States Department of State.

Obtaining Certified Copies

In order to obtain an authentication of a corporate document in most states, you must submit a certified copy of the corporate document. In many states, this occurs in a different division from where authentication are issued.

Notarization of documents

Nearly every state requires your documents to be notarized before submitting the apostille application. Pay careful attention to which body has the authority to notarize these documents, as it can take place at the city, county, or state level.

Illinois Certification, Illinois Authentication